GET INVOLVED

NON-PROFIT VENDOR TERMS & CONDITIONS

Please read the Terms and Conditions listed below:

FESTIVAL DATES

The 2020 dates of the Neptune Festival Boardwalk Weekend are September 25-27, 2020.
Boardwalk Weekend hours are:
Friday, September 25, 2020: 12:00pm - 11:00pm
Saturday, September 26, 2020: 10:00am - 11:00pm
Sunday, September 27, 2020: 10:00am - 6:00pm


Non-profit spaces are limited to 10’ X 10’. Please ensure your operation will fit within this footprint. All organizations will be located at the discretion of the Director of Operations.


ELECTRICAL REQUIREMENTS

  • Electrical hookup may not be available at your assigned location prior to Friday, September 25th. If you MUST have power earlier than Friday, you must specify those needs on the Vendor-Sponsor Information sheet (attached).
  • All equipment, electrical or otherwise, must meet or exceed Virginia Beach Health and Safety standards.

ACTIVITIES AND COOPERATION

  1. To qualify for no-cost space during the Neptune Festival Boardwalk Weekend, non-profit organizations agree to offer a no-cost, audience-interactive activity. The idea is two-fold, first to offer something “fun” for our festival friends (especially the young ones) to do, and secondly, to enhance the exposure your organization receives. This activity need not be complex, but is an integral part of being on the Boardwalk. You may outline your anticipated activity on the enclosed form.
  2. Like you, the Neptune Festival is a non-profit organization. As such, we are critically dependent on the efforts of our volunteer friends to help. We ask that each group selected as a participating non-profit organization provide a minimum of ten (10) volunteers to assist in either the 8K Race and/or the Grand Parade. Both events are held on Saturday morning, September 26. Please see the attached form - volunteers must be identified prior to approval of your application. You may substitute up to the day of the event, if necessary.


STRUCTURES

If your structure is not self-contained, the non-profit must construct a well-decorated booth, erect a personally owned tent, or rent a tent as previously outlined.


INSURANCE

  • Submit with this application, a Certificate of Insurance to include the following limits: Combined Bodily Injury and Property Damage Liability limit, including Product Liability of $1,000,000.THIS IS A REQUIREMENT OF ALL ORGANIZATIONS, CAUSES OR ENTITIES.
  • The Certificate Holder (as additional insured) should be designated as VIRGINIA BEACH EVENTS UNLIMITED, INC., t/a VIRGINIA BEACH NEPTUNE FESTIVAL AND THE CITY OF VIRGINIA BEACH.Note: The Certificate must be issued in the same company name as the applicant, as it appears on all applications and forms.
  • Certificate dates should read “in effect from 9/25/2020 through 9/27/2020.